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01
Administrators cannot explain what is in use
Duplicate fields, schemes, automations or stale projects survive because nobody knows what depends on them.
Jira governance and instance cleanup
Workflows multiply. Fields drift. Permission models become exceptions nobody remembers approving. Avaratak's senior Atlassian consultants bring structure back to Jira and Confluence without breaking the work your teams rely on.
Jira and Confluence governance
Sprawl is a governance problem before it is a cleanup job.
Years of one-off projects, fields, workflow schemes, permissions and integrations make Jira harder to administer and harder for teams to trust. Deleting things at random is not a governance strategy.
Avaratak's senior Atlassian consultants assess how people really work, establish owners and standards, and sequence remediation so you gain control without interrupting delivery.
Recognizable signals
Signs your instance needs attention
02
Permissions do not match ownership
Former employees, broad groups, private filters or inconsistent roles make access difficult to review and defend.
03
Every team solves the same problem differently
Locally invented workflows and exceptions undermine reporting, onboarding and cross-team collaboration.
How we work
A governance program that survives the cleanup
We make current usage visible, fix the right things in the right order and leave an operating model behind.
01 Ownership and evidence
02 Prioritized remediation
03 Controls and standards
04 Sustainment
01
Map the configuration and its owners
Review projects, workflows, schemes, fields, permissions, automations, filters, dashboards and integrations. Document usage, business owners and risk.
02
Fix safely before consolidating aggressively
Start with reversible improvements and access risks. Group higher-impact configuration changes into tested batches, with communication and rollback considerations.
03
Make the good path the easy path
Define project ownership, request paths, reusable templates, naming, permission standards and a light review process teams can follow.
04
Give administrators a maintainable operating rhythm
Hand over decisions, documentation, reporting, training and review checkpoints so the environment does not drift right back.
What you can hold us to
Tangible engagement deliverables
- Governance and configuration health assessment
- Prioritized cleanup and consolidation backlog
- Access and permission risk findings
- Configuration ownership and request standards
- Tested remediation plan and change log
- Administrator enablement and review cadence
Not every unusual configuration is a defect.
A custom workflow may be genuinely required. A project may be inactive but still subject to retention requirements. We distinguish costly complexity from legitimate business needs and preserve what is justified.
Evidence and deeper reading
Governance in practice
Explore documented cleanup and governance work, and the broader service approach used to keep Jira and Confluence maintainable after remediation.
The questions that follow
Frequently asked questions
Do we need to rebuild Jira to improve governance?
Usually not. Many environments improve substantially through targeted permission changes, scheme consolidation, archiving decisions and clearer ownership.
Can changes be made without disrupting active teams?
We assess dependencies and use staged, tested remediation with owners and rollback considerations. Some changes require agreed maintenance windows or stakeholder preparation.
Does governance apply to Confluence too?
Yes. Space ownership, permissions, content lifecycle and integrations matter alongside Jira configuration.
How do you decide what to archive or delete?
We distinguish inactivity from business and retention obligations, identify owners and assess dependencies. Archiving is often preferable where information must remain recoverable.
When it Matters, Bring in Avaratak
Bring us the instance nobody wants to touch.
Tell us what has grown out of control and what is too risky to change. We will help separate real risk from harmless complexity and agree on the next sensible move.
Get a governance second opinion